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Bloom+ CIC & Daniel Nutrition Ltd - Artificial Intelligence (AI) Use Policy

 

Bloom+ CIC and Daniel Nutrition Ltd actively encourage the responsible use of Artificial Intelligence (AI) to support innovation, creativity, efficiency, and accessibility. When used appropriately, AI can help improve communication, engagement, and operational effectiveness. This policy sets out how AI may and may not be used within our organisations.

 

Encouraged and Permitted Use of AI

Staff, volunteers, and partners are encouraged to use approved AI tools to support:

  • Proofreading, spelling, punctuation, and grammar (SPAG) corrections

  • Improving readability, clarity, and accessibility of written materials

  • Brainstorming ideas and creative concepts

  • Drafting non-clinical communications and marketing materials

  • Structuring documents, reports, and funding applications

  • Developing inclusive and accessible community-facing content

  • Supporting innovation in service design and engagement

 

AI should be used as a tool to enhance human work, improve efficiency, and strengthen community impact.

 

Strictly Prohibited Uses

AI must never be used for:

  • Generating medical, nutritional, health, or any form of professional advice

  • Producing individualised recommendations for participants or clients

  • Designing ethical processes, safeguarding procedures, or risk assessments

  • Creating clinical, legal, or regulatory documents without full human authorship

  • Generating or altering real-world images or photographs

  • Any decision-making that could directly affect participant safety or wellbeing

 

AI outputs must not be treated as professional guidance under any circumstances.

 

Approved AI Platforms

Only the following AI tools are authorised for organisational use:

  • Microsoft Copilot

  • OpenAI ChatGPT

  • Grammarly

 

Use of any other AI system is not permitted.

Use of X (formerly Twitter) Grok AI is strictly prohibited, and any use will result in an internal investigation.

 

Data Protection

  • Personally identifiable information (PII must NEVER be entered into any AI system, for any reason.

  • This includes names, contact details, health information, safeguarding data, or any information that could identify an individual.

  • AI must not be used to process sensitive or confidential organisational information.

  • All AI-generated content must be reviewed by a responsible staff member before use.

 

Transparency and Ethical Use

AI use should always be:

  • Transparent and declared where appropriate

  • Used in the best interests of the community

  • Aligned with scientific integrity and professional ethics

  • Focused on innovation, inclusion, and accessibility

 

AI is a powerful assistant – not a replacement for human judgement, professional expertise, or safeguarding responsibility.

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